FREQUENTLY ASKED QUESTIONS

What are the ICUH related benefits of joining as an institutional member?

ISUH Members receive the largest discount on their registration for ICUH. Aside from your discount on registration, ISUH Members receive other ICUH-related benefits. See here for more information: isuh.org/membership

How do I use my ISUH Member discount code? 

Register via the registration page on the ICUH 2025 website after joining as an ISUH Member. Your ICUH registration discount code is mailed to members upon joining. Please make sure to select the OECD Early Bird ticket type before entering your ISUH Member discount code to apply your discounted rate.

How do I become a Student Member?

Find more information about Student Membership here: isuh.org/become-a-member and information on student tickets below in the “Registration” section of the FAQ.

Who will receive information about our proposal?

Our abstract management system is designed so that the submitting author receives all official correspondence related to the submission. This process is consistent across all participants and ensures clarity in communication. While we are not able to add additional email addresses to the automated notifications, we are able to add additional names to the top of your invitation letter, which you are welcome to use for any documentation needs, including funding requests. Please reach out to lschiff@isuh.org to receive additional documentation.

Can we know if we are issued a slot for a presentation instead of a poster before September 15?

All submissions not selected for an oral slot have been placed on a waitlist, based on the evaluation scores by our Scientific Committee. As stated in the acceptance notice, we are only able to reassess your position once you register, as we must first confirm which accepted speakers plan to attend and use their allocated slots.

We will begin offering waitlist upgrades after our initial September 1 speaker registration deadline — at that point, we’ll have a clear sense of availability, and will notify submitters if they are able to be upgraded by September 15.

We understand this can be challenging while fundraising, but unfortunately, we are not able to confirm waitlist outcomes prior to registration. This process is designed to ensure fairness and transparency for all participants.

Are there going to be virtual or hybrid sessions?

At this time, we are currently having an entirely in-person event with no virtual or hybrid sessions. Please keep in mind that the region where we hold ICUH changes every year, so we might be closer to you in the future! 

Can I submit a pre-recorded video if I am not able to present in person?

As part of a panel of presenters, we can accept up to 2 pre-recorded videos maximum if the presenter is unable to present in person. However, the majority of the panel still needs to present in person. 

How many times can I submit a proposal as a first author?

A first author can submit a maximum of two abstracts and can be named as a co-author on as many others as is appropriate. 

Who is eligible to apply for ICUH 2025 scholarship support?

Our scholarships are only open to ISUH members who are students and recent graduates/ early career professionals who have demonstrated financial need.

When will I find out if I am receiving a scholarship?

The scholarship application process is now closed, and at this time, all available scholarships have been awarded. If any additional support becomes available, applicants will be informed directly.

What do scholarships support?

Scholarships typically cover registration fees, flights, and hotel accommodations.

We recommend exploring alternative funding opportunities in the meantime, such as local institutional or professional support that may be available to help cover your participation.

What does my registration include? 

ICUH registration will cover your entrance, welcome bag, access to all plenary and breakout sessions, and all official events during the main conference program from Nov 17-20, starting with the Official ICUH 2025 Welcome Reception on the evening of the 17th.

We are organizing several tours, site visits and special events as part of ICUH 2025, which will be ticketed events that require registration on the same page where you purchased your conference registrations. Those details and registration links will be made available in the coming days.

The networking dinner is a special ticketed event. We recommend you register for this event when you purchase your conference passes, as capacity is limited and interest is high. You can read more about the networking dinner here.

Is my conference ticket refundable? 

As per ISUH policy, all ICUH tickets are non-refundable. We do offer full refunds only in the exceptional case that your visa application to enter Aotearoa New Zealand for ICUH 2025 is denied after you purchased a ticket. Proof of denial is required in order to process your refund.

Can I purchase a ticket for someone else, or transfer my ticket to someone else? 

Yes. The system allows an individual to purchase a conference ticket on someone else’s behalf. It is also possible to transfer a ticket to someone else to attend. If you are unable to do this online via Oxford Abstracts (our registration platform), please email lschiff@isuh.org and provide your name, and the contact and affiliation details of the person to whom the ticket needs to be transferred to. 

How do I purchase a student ticket? 

Becoming an ISUH Student Member for $75 USD grants you access to the most heavily reduced pricing on conference registration. ISUH Student Membership is the least expensive membership type and allows you to receive full benefits of membership, including discounted conference tickets.

Where can I find more information on travel planning for ICUH 2025?

Please find information on exclusive ICUH 2025 discounts on hotels and flights in the Travel Planning menu. Information about visas can also be found in this menu. For any questions or requests for fillable visa invitation forms, please email us at lschiff@isuh.org